eFiling service is complimentary with your Essential Forms subscription, but there are four different types of fees that may be charged:
Note: Charges will appear on your credit card statement from “UCLA CEB.”
We are currently set up for Orange County eFiling cases (except Family Law). More counties are on the way!
If you would like to activate eFiling, first contact CEB customer service at 1-800-232-3444 and have your customer number (or bar number) and a credit card on hand that you would like to use for eFiling.
We will provide you with a specific customer code which you enter in the Essential Forms program under “Help” and “Activate eFiling.” You will get a confirmation notice that your Essential Forms has been successfully activated and must be restarted for these changes to take effect. Open the Essential Forms program, and you should be able to click on the "eFiling" tab to start eFiling.
Electronically filed documents subject to the mandatory electronic filing requirements in probate, limited civil, unlimited civil, and complex civil actions can be filed until midnight on the day that the filing is due, and will be considered timely pursuant to Code of Civil Procedure section 1010.6 subdivision (d)(1)(D). The document is “filed” at the date and time it is received by the court and the confirmation of receipt is created. See Cal. Rules of Court, Rule 2.259(a)(1). Any electronically filed document received by the Court on or after midnight will be file stamped on the next court day.
The fee is imposed by the court to recoup the costs the court incurs in providing electronic filing of documents. All eFiling Service Providers are required to collect the surcharge on behalf of the court.
July 1, 2017.
All civil and probate eFiling transactions except where a fee waiver has been obtained.
Yes, unless a fee waiver has been obtained.
A $2.25 charge will appear separately on credit card statements as “UCLA CEB 800-232-3444 CA.”
You can find it here.
You may have a question for the court on the eFiling transaction and need to contact them directly. It’s useful to have the court transaction number or case number on hand. For a court clerk in Orange County please call: 657-622-6878
Unfortunately, once a filing has been sent it cannot be canceled. You may be able to call the court directly at 657-622-6878 and have them cancel the transaction if the filing has not yet been processed. Having the court transaction number handy will be helpful.
The court transaction number can be accessed in the History screen "H" icon on the menu bar at the top of your "eFiling" tab. Just click the “H” icon, find the filing in the list and refer to the column labeled “Transaction No.” for the court transaction number.
Try re-entering the continuing case number in the Filer’s Information tab #1: Part B: Case Information (by clicking on the underlined blue line “Click Here To Enter Case Number” or click on the stored case number, then click “Ok” in the “Enter A Case Number” window.
If you still get the message, go ahead and enter just the numeric digits in the case and leave out the abbreviated court letters. Or, close out of Essential Forms and reopen the program and re-enter the case number again.
If still no luck, you may need to contact technical support (at 800-232-3444 press #2, for Essential Forms Technical Support) with the case number on hand. We can see if entering the case number on our end works, or if need be, we can reach out to the courts for assistance.
No, this doesn’t necessarily mean that your eFiling was not received by the court. We recommend that you NOT resend the filing in order to avoid duplicate filings and additional fees. First, with the transaction or case number handy, contact technical support at 800-232-3444 press #2, for Essential Forms Technical Support. We can check on our server and with the court to see if your eFiling was received or if it’s necessary to resend your filing.
Every filing that you send and every response from a court is stored in the History Screen. The History screen "H" icon on the menu bar at the top of your "eFiling" tab. If you want more detail, just click the “H” icon select the filing in the list and double-click on it or click once and click the "Detail" button.
Information about the “Documents” you sent to the court are in the lower-left in the “Details” window, when the court has received your filing, conformed copies or filed documents can be printed or saved by left clicking the document here.
We do not perform bookmarking. We are one of at least two vendors who are filing in Orange County today who do not use “bookmarking” to indicate subordinate documents and are able to submit documents (and their subordinate attachments) that are perfectly acceptable.
Documents that are supplemental attachments (without a caption), such as exhibits, verifications, supplemental pleadings, attachments, additional cause of action forms etc. (and those documents which do not comply with CRC 2.111) must be combined into one PDF document with its parent document. Simply select all of the documents that you want to attach to your filing. Select the document that you want to attach as a “subordinate” (attachment) document, and drag it over the master document. A single pdf document is created of the two documents and transmitted to the court. This format has been approved by the court.
This can be done in two ways:
There is no specific order required for documents following the "lead" document.
This is a configuration setting that would need to be changed on the workstation. In Essential Forms, under Configure > Preferences > eFiling tab, check the box, "show all files in file browser." Then, click "OK.” You should then be able to access PDF's and scans.
If you’ve searched in the Select Document Type’s Frequently Used/Search/Select From List prompts and still are not seeing the correct document type, make sure in the Filer’s Information tab #1 under Case Information: Part B is correct - is the case a new case or a continuing case? The document type options offered are different based on whether the case is a new case or a continuing case.
An electronic signature is typed like this: /s/”Signers’ Name Here”
California Rule of Court 2.257 provides:
Reading 2.257 (d) says:
(d) Digital signature
A party is not required to use a digital signature on an electronically filed document.
It’s difficult to pinpoint the exact size of a form that will fail or time out during delivery, since that is contingent on the internet speed, firewalls and a myriad of other factors. Because of these variable factors this makes it difficult to pinpoint file size and what is the maximum eFiling size that is possible in Essential Forms.
As a rule of thumb, we suggest users scan attached documents between 100-150 DPI in black and white (no color). Each page should be about 150KB per page in size. We recommend keeping the file size down below 10MB if possible. We’ve had users successfully eFile 10-12MB eFilings after a long duration, sometimes up to 10 minutes, as the pieces of paper jump across the screen and it finally does go through.
For Civil Cases:
For Probate/Mental Health Cases:
Occasionally a party name or role might be entered incorrectly in a continuing case. In this situation, the parties that already populate the Cover Sheet tab #2 are entered by the courts. You can click the button “Add” to “Add Participant,” but the existing parties are hard coded and would need to be changed on the courts end. Contact technical support at 800-232-3444 press #2, for Essential Forms Technical Support. Have the case number on hand and we’ll contact the court and make the necessary changes